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THE ENIGMA VAT PROGRAM The Enigma VAT Program is a tool to assist experienced VAT accountants and consultants in the calculation of the various VAT Retail Schemes. The emphasis is on ease and speed of use, accurate calculation and a credible audit trail to satisfy the most demanding VAT Inspector. Enigma uses standard Windows commands and works within the popular Microsoft Office 97 Professional suite. FEATURES & TECHNICAL SPECIFICATION User Interface The user interface is clean, tidy and uncluttered. All work is done from the main screen on which is displayed the currently selected client, all VAT Returns on file for that client and the data input area for the currently selected VAT Return. From the main screen, buttons allow creation of new VAT Returns and access the client database, markup file, reports and tools modules. The main screen also gives a constant reminder of the balance owing on a client's account and a reminder of when he or she can change retail scheme. VAT Returns & Data Input Data entries can comprise any combination of standard-rated, lower-rated, zero and exempt. Goods with multiple rates (eg pet food) can be retained within one batch. Goods for resale and overheads can be split across batches. A total value can be automatically split into its standard and VAT, or lower and VAT, components by means of screen buttons or keyboard shortcuts. Nudge buttons provide 1p (£0.01) incremental and decremental steps. This facility is available for overheads, resale goods purchases, and invoiced sales. It is not possible to make an entry for which no markup exists. Markups are tied to clients and periods so that a complete history can be maintained; past VAT Returns can therefore be reprinted. The VAT Return period length, and the VAT Return identifier, can be changed after creation. Particularly useful for clients on annual accounting where the period length is incremented each quarter. The VAT percentage for each entry, and overall, is shown at the time of entry. The variation for each entry, and overall, is shown at the time of entry. Entries can be identified as cash, cheque, total or unpaid. VAT Calculations Current VAT Retail Schemes are supported. News delivery charges, own consumption, and VAT fuel scale fees are picked up from entries in the client database. Services not permitted within certain schemes are automatically accounted outside the scheme. VAT calculations can be previewed before printing. Reports Verification Report identifies the following errors: (a) no markup exists (b) entry inconsistent with the VAT rate of the description (c) VAT percentage of each entry and overall (d) variation of each entry and overall (e) duplicate simultaneous markups set for the same client (f) unused markup categories; Enigma does not suppress unused categories, it prompts you to consider if they should still be active. Credibility Report lists purchases and projected retail figures and declared takings for the current period, for each of the three previous periods individually, and overall for the past four periods combined. It also compares GFR output tax against input tax for all these periods. The individual listings, by period, are useful when you are looking for a pattern-breaking problem. Full Print lists all input data by batch, split into GFR, overheads and takings. Cheque, cash and unpaids are listed separately. The purchase analysis retail figures agree with those used in the VAT calculations; no more explaining differences at a VAT Control Visit! The overhead analysis gives the trader's break even point. Live client list; useful for printing out and carrying on your travels. Process Lists and Process Reports help you organise your month's work. A Profit & Loss Report combines the last four periods and then removes the VAT element. Capital items are not treated as expenses. Presumed stock movement and presumed depreciation increase the value of this report. Useful for the client's accountant - and to you if you do their accounts yourself. Reports run quickly and can all be previewed before printing. Individual pages can be printed at will. Data All data is retained in open source files. The data is yours and is fully accessible, even if you cease to use the Enigma VAT Program in the future. Other Features Enigma is network enabled so you can have just one datafile, however many user terminals you use. No more transferring between PCs on floppy disks and remembering to change the markups and special cases. A Secndary Input Program is available for use by outworkers An invoice and income module enables clients to be invoiced, income to be posted, statements to be printed and track kept of debtors and creditors. Debtors and creditors can be listed for any historical date. The Main Screen keeps the client's financial balance in front of your eyes at all times. An optional module facilitates cleaning up of past data when imported from other programs (now your balance sheets can balance without adjustment figures!). Data can be imported from other sources, including some VAT calculation programs. VAT Returns can be concatenated; eg where your client has two or more shops and you produce a combined return in addition to the two individual ones. Telephone Lookup. Ever dialled 1471 or looked at your Caller ID display and wondered who that telephone number belongs to? Feed a number into the Telephone Lookup module and it searches every client's shop, home, fax and mobile number. Markup Calculator. Feed in a markup of any value and see instantly the corresponding gross profit margin. Similarly, feed in the GP to see the corresponding markup. System Requirements A PC. Of course, the faster the better (see next section for performance specifications). We run the program satisfactorily on a range of computers from 133MHz to 650MHz. A computer used solely for input, over a network, can be of lower specification than the main computer. Microsoft Windows operating system, Win95 or higher. Microsoft Office 97 Professional. Certain advanced modules of this package have to be installed, so it is essential you own the original installation disks. System Performance The following measurements were carried out on a 300MHz Celeron PC with 64Mb of RAM using a typical 100-entry VAT Return:
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